Power Platform project tracking solution

The Microsoft Power Platform is a business applications platform enabling organisations to create and deploy apps, reports and workflows. Connecting the apps to Office 365, Dynamics 365, Azure and hundreds of third-party applications provides your organisation with a complete end-to-end digital solution that transforms business processes.

The Power Platform comprises Power Apps, Power BI, Power Automate and Power Virtual Agents. One of the primary value-adds of the Power Platform is the end-to-end solutions it delivers. Each of the Power Platform applications can be used on their own to solve a business problem, but it is in the integration of the applications where the real value stands out.

This article outlines how to create a project tracking solution using Power Apps and Power Automate.

Power Platform project tracking solution

A project tracking solution can be used to automate the creation and management of projects and in managing project lifecycles. The automated project tracking solution eliminates the need for multiple documents to be sent via email for approval, removes the need to print paper-based approval requests and improves visibility of project progress.

A user-friendly, intuitive project tracking solution

Our solution combines Power Apps, Power Automate, SharePoint and Outlook to provide a project tracking solution.

  • Power Apps is used to provide users with a user-friendly interface to interact with. Projects are created and tracked using the application, giving users high visibility of all project statuses.
  • Power Automate is used for a review process at various stages in the project lifecycle, and it automates the process of notifying specific users when a review is required.
  • SharePoint stores all project details and SharePoint libraries store project documentation and lists used to store look-up information.
  • Outlook sends users an email with a link that a review is required, allowing approvers to approve the project.

The below diagram shows how to combine Power Platform applications to create the project tracking solution.

power platform project tracking solution


  • Improved in-flight projects visibility
  • Decreased review and approval timescales due to the visibility of accountability
  • One single source of truth for document management.


The Power Platform offers an abundance of opportunities to digitally transform and automate manual processes to improve operational efficiencies and make every day working more productive.

To find out more, discover our new guide, which delves into the functionality of the Power Platform and gives real-life examples of end-to-end digital solutions created by integrating Power Platform applications.